NJSBA MANUAL FOR DEVELOPMENT OF JOB DESCRIPTIONS	
			B-5
Central Management Support

JOB TITLE:		BUILDINGS AND GROUNDS SUPERVISOR 
QUALIFICATIONS:
1.	Educational Facilities Manager Certificate and Fireman's Black Seal License
2.	Minimum experience as determined by the board
3.	Ability to supervise and coordinate the activities of department staff 
4.	Demonstrated knowledge of architecture, school construction, engineering, plant operation, maintenance and management, and school safety
5.	Required criminal history background check and proof of U.S. citizenship or legal resident alien status 
6.	Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment

REPORTS TO:		School Business Administrator
SUPERVISES:		All custodial, maintenance and grounds keeping staff.
JOB GOAL:		
To provide students and staff with a physical environment that is healthy, safe and efficiently operated.
PERFORMANCE RESPONSIBILITIES:
Planning and Scheduling of Maintenance 
1.	Assumes responsibility for the comprehensive overall planning and scheduling of maintenance and repair requirements of the district's schools, office facilities and grounds.
2.	Plans and implements a program of required preventive maintenance for each school and reports these activities in an annual comprehensive maintenance plan. 
3.	Establishes appropriate maintenance, grounds keeping, security and custodial requirements for each school building and installation.
4.	Directs the maintenance of all buildings and grounds.
5.	Maintains schedules of work for each individual building and ensures that proper supplies are on hand in each building. 
6.	Establishes and supervises summer cleaning programs and schedules. 
7.	Ensures proper maintenance and operation of department equipment, including motorized vehicles, tools and machinery. 
8.	Directs the preparation of playing fields, grounds and other necessary facilities for athletics and other school activities.
Environmental and Health Responsibilities 
1.	Develops long and short range maintenance and facilities plans/programs (HVAC Equipment, emergency response plan, energy management plan) to ensure resources are effectively utilized; oversee implementation. 
2.	Assumes responsibility for the implementation of the district’s school integrated pest management policy as required by statute.
3.	Provides proper notification of pesticide applications, maintains required records, and responds to inquiries regarding the pest management program.  
4.	Provides proper notification of soil contamination and other identified hazards including construction hazards, maintains required records, and responds to inquiries regarding any notifications.
5.	Oversees the appropriate use, storage and disposal of hazardous substances.
6.	Participates in the development and implementation of the exposure control plan.
7.	Monitors the use and regular maintenance of the ventilation and air conditioning system (HVAC).
8.	Monitors the use and regular maintenance the heating system.
9.	Monitors the use and regular maintenance of the school building fire alert and suppression systems.
10.	Monitors the use and regular maintenance of the emergency generator to ensure operation consistent with state and federal standards.
11.	Oversees school building water treatment system and implements the regular water testing protocols. 
12.	 Manages building improvements and repair work performed by outside contractors. Resolves construction related disputes and compliance issues.
   
13.	Assumes responsibility for Right-to-Know data practices, procedures and record-keeping under the direction of the school business administrator.
14.	Maintains procedural manuals and log books for maintenance tasks and equipment operations in accordance to local, state, and federal guidelines/regulations. 
15.	Works in consultation with the school nurse in developing and executing environmental accommodations related to student health and safety and implementing specific cleaning, training, and other required measures to further the protection of students and/or staff members with potentially life-threatening allergies and/or physical disabilities.
16.	Works directly with local city officials and others to resolve problems associated with care and maintenance of buildings and grounds.

Hiring and Work Assignments 
1.	Recruits, screens, recommends for hiring, assigns and supervises all custodial, maintenance and grounds keeping staff. 
2.	Assigns staff to work locations and maintains a schedule of tasks for workers.
3.	Determines and establishes detailed specifications pertaining to supplies, materials, equipment and local contract work.
Purchasing 
1.	Recommends for purchase necessary equipment and supplies and maintains an inventory of them.

2.	Determines and establishes detailed specifications pertaining to supplies, materials, equipment and local contract work. 
Building Guidelines, Regulations and Training 
1.	Establishes guidelines for the division of responsibility for minor in-school repairs and emergency repairs. 
2.	Keeps abreast of new work methods, procedures and equipment. 
3.	Ensures that standards consistent with all applicable local, state and federal laws are maintained. 
4.	Organizes and implements an orientation program on proper operation and maintenance of school facilities for departmental personnel. 
5.	Attends training sessions or assigns appropriate staff to obtain necessary instruction.
Inspections 
1.	Inspects all school buildings, grounds and installations on a regular basis to determine that high standards of workmanship, cleanliness, safety and security are maintained.
2.	Inspects and maintains fire alarm systems and fire extinguishers on a regularly scheduled basis.  
Budgeting 
1.	Prepares and administers the budget for maintenance, grounds, security and custodial supplies and equipment.
2.	Supervises and inspects the improvement and renovation work performed by outside contractors, and verifies that the terms of all such contracts have been fulfilled before authorizing final payments.
3.	Confers with school principals, landscape architects and other parties in budgeting and making plans for landscaping, planning and maintenance of various school grounds. 
Record-Keeping and Implementation of Policy 
1.	Maintains all records that are required by board policy, statute or administrative code. 
2.	Interprets and enforces board policies regarding school maintenance, safety and security procedures.
TERMS OF 
EMPLOYMENT:	Work year and salary to be determined by the board.

annual 
evaluation:  	Performance of this job will be evaluated annually in accordance with NJ State 				law and the provisions of the board’s policy on evaluations. 

Approved by: 
Date: 
Revised:  
Legal References:

N.J.S.A.  13:1F-19
through -33			School Integrated Pest Management Act
N.J.S.A.  18A:6‑2		Instruction in accident and fire prevention
N.J.S.A.  18A:11‑1		General mandatory powers and duties
N.J.S.A.  18A:17‑42 et seq.		Public School Safety Law
N.J.S.A.  18A:17-49
through -52	Buildings and grounds supervisors to be certified 
N.J.S.A.  18A:18A-1 et seq. 	Public schools contracts law
N.J.S.A.  18A:18A-37	Award of purchases, contracts, agreements educational facilities managers
N.J.S.A.  18A:22‑8		Contents of budget; program budgeting system
N.J.S.A.  18A:41-1 et seq.	Fire, school security drills
See particularly:	
N.J.S.A.  18A:41‑5
N.J.S.A.  18A:54‑20	Powers of board (county vocational schools)
N.J.S.A.  34:5A‑1 et seq.	Worker and Community Right to Know Act
See particularly:
N.J.S.A. 34:5A -10.1
through -10.5					
N.J.S.A.  34:6A‑25 et seq.	New Jersey Public Employees Occupational Safety and Health Act
N.J.S.A. 58:10B-24.6 et seq.	Hazardous discharge site remediation
N.J.A.C. 5:11-8.5	Licensing of operating engineers and boiler operators
N.J.A.C.  5:23-7	Barrier free subcode of the uniform construction code
N.J.A.C. 6A:26	Educational facilities
See particularly:
N.J.A.C. 6A:26-12 	Operation and maintenance of facilities
N.J.A.C. 6A:26-16.1	Certified educational facilities manager
N.J.A.C. 6A:26A	Comprehensive maintenance plans
N.J.A.C.  7:30-13.1 et seq.	Integrated Pest Management

Bloodborne Pathogen Standard, 29 CFR 1910.1030

Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq.