Planning Calendar for School Boards

January

Board reorganization (November elections)
Elect board officers (November elections)
Board President appoints committees (November elections)
Set meeting calendar for upcoming year (November elections)
Set evaluation calendar for CSA evaluation and Board Self-Evaluation
Review the requirements of Superintendent contract renewal (For contracts expiring July 1st see 18A:17-15)
Review preliminary budget numbers
Review Board Member mandatory training requirements
Board Code of Ethics Discussion with NJSBA Representative (November elections)
Financial Disclosure online submission to Ethics Commission (newly elected board members, November elections)

Meet with NJSBA Representative to review superintendent and board evaluation process and set timelines for completion
Board petitions for April elections due to County Board of Elections
Update on capital projects

Hold budget hearing / adopt budget (April elections)
CSA provides update on progress toward achievement of district goals and objectives
Board provides update on progress toward achievement of Board goals
Online CSA evaluation and Board Self-Evaluation tools available at njsba.org (to meet July 1st statutory deadline for CSA evaluation)

Financial Disclosure online submission to Ethics Commission (existing board members and April elections)
Hold budget hearing / adopt budget (November elections)
Board/CSA pre-conference for evaluation
Approve the School Health Nursing Services Plan
Approve the Comprehensive Equity Plan

Board reorganization (April elections)
District In-house orientation for new board members (April elections)
Board Code of Ethics Discussion with NJSBA Representative (April elections)
CSA evaluation – begin process (all non-conflicted board members) once CSA has completed his/her goals portion
Begin Board self-evaluation process
Approve written curriculum that clearly and specifically aligns with the most recent State Board adopted version
End of Year Staff Review (All staff: Non-tenured, Tenured, & Administration)
Report on compliance of submitting Financial Disclosure Statements tthe Ethics Commission
Appoint outside professional positions not appointed at reorganization (register keepers, consultants, etc.)
Act on personnel recommendations

Schedule Closed Session meeting (all non-conflicted board members) to organize superintendent evaluation narrative (Rice superintendent)
CSA provides end-of-the-year report on district goals
Board provides end-of-the-year report on board of education goals
Review and revise as necessary the Superintendent evaluation instrument for upcoming year based on goals and objectives
Finalize the Superintendent’s Evaluation and conduct closed session summary conference (Rice superintendent; all non-conflicted board members) before July 1 as per statute
Board requests Contract Analysis, from NJSBA Labor Relations Dept., for employee contracts ending in June of the upcoming year
CSA submits annual progress towards the PDP to the board for board review
Review results of compiled Board Self-Evaluation
Board Annual Goal-Setting Retreat
Certification of Implementation (COI) re: prior year’s audit findings to Office of Compliance Investigators by June 30

Superintendent develops Action Plans to achieve District Goals
Board develops Action Plans to achieve Board Goals
Review and approve staff development plans for next year and the connection to student achievement
Review the district Mentoring Plan
Board petitions for November elections due to County Board of Elections
Review curriculum writing process and the connection to increased student achievement

Review progress of all students at key grade levels in mastering the NJ Student Learning Standards and on the performance of student subgroups on state tests
Approve personnel recommendations
Annual review of student code of conduct
Annual review of Memorandum of Agreement (MOA) and law enforcement operations for alcohol, other drugs, weapons and safety
Submission of Merit Goals to Executive County Superintendent by Sept. 1 for approval

Board of Education approves District & BOE Goals
Superintendent presents Action Plans for achievement of District Goals
Approve the Long-Range Facility Plan
Approve the Safety and Security Plan
Board plans for negotiations for employee contracts ending in June of upcoming year and reviews bargaining unit contracts to determine start date for negotiations

Public hearing of the Violence and Vandalism Report
Develop budget parameters focusing on student achievement based on strategic planning goals and/or district annual goals and set budget calendar
Update on curriculum writing / pilots / cycle
CSA provides update on progress toward achievement of district goals and objectives
Board provides update on progress toward achievement of Board goals
Public presentation of standardized testing results
NJSBA Workshop

Review budget priorities, ensure planned purchase of materials and curriculum development to support student achievement
Review audit report / approve and oversee the corrective action plan if needed
CSA provides update on progress toward achievement of district goals and objectives
Board provides update on progress toward achievement of Board goals
District In-house orientation for new board members (November elections)