Associate Director, Human Resources

JOB DESCRIPTION

JOB TITLE:                                     Associate Director, Human Resources

TERMS:                                           Full-time

MINIMUM SALARY:                      $90,000

EMPLOYMENT STATUS:               Exempt

REPORTS TO:                                 Executive Director/CEO

ABOUT THE ROLE:

This position is responsible for overseeing HR management and department operations to adhere to organizational policies and procedures. Responsible for salary administration, compensation, benefits administration, talent acquisition and recruiting, on-boarding/off-boarding, compliance to federal and state employment laws, administration of all legally mandated programs.

RESPONSIBILITIES

• Collaborates with Executive Director/CEO to understand and implement the organizations goals and strategy related to staffing, recruiting, and retention
• Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organizations human resource compliance and strategy needs
• Administers or oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development
• Identifies staffing and recruiting needs; develops and executes best practices for hiring and talent management
• Assists Executive Director/CEO in developing performance plans, monitoring and evaluating performance, and formulating corrective or disciplinary actions
• Develop and monitor the annual budget for human resources including employee benefit programs, employee recognition, staff development, morale boosters, and temporary help. Coordinate and finalize the compilation of the Association’s annual budget under the direction of the Executive Director/CEO.
• Compile info for budget meeting before final budget to be presented to BOD. Assist Executive Director/CEO in developing the HR budget annually
• Advise Executive Director/CEO on personnel issues
• Oversee employee benefit programs such as initiation, changes, and termination of medical, dental, disability insurance, and retirement plans
• Provide verification of accurate monthly insurance premiums
• Oversee, direct and supervise the training, development and continuous learning programs for all staff. Oversee and approve tuition reimbursement and other outside training and development of staff. Identify and implement staff training programs
• Direct, approve and oversee payroll. Approve and/or prepare payroll forms reflecting rate changes such as merit salary increases, promotions, garnishes, employee maintenance changes, and all voluntary salary deductions. Maintain salary spreadsheets for budget tracking Transmit payroll after review. Review and approve employee and director requests for time off
• Perform annual maintenance review of job descriptions and make recommendations for necessary revisions to the Executive Director/CEO
• Manage recruitment efforts for all positions. Develop strategies to improve recruitment and retention Coordinate interviews, accept resumes and applications, conduct reference checks, conduct interviews, and assist with the final decision process. Administer the recruiting process; maintain job file, place ads, accept resumes and applications, prepare correspondence to applicants, and schedule interviews. Approve, recruit, and select temporary personnel. Coordinate requests and authorize recruitment and placement of temporary personnel, with the approval of the Executive Director/CEO
• Recommend, prepare, and maintain accurate statistical information on all personnel, and submit the necessary statistical reports required by county, state and federal agencies
• Oversee workers compensation administration
• Ensure the maximum operating efficiency and maintenance of the association’s facilities and determine and plan for building needs
• Assist auditor once a year with information needs
• Create Pay Forms for benefit payments and green action forms as needed for payroll in absence of HR Secretary
• Assist with all internal and external HR related inquiries or requests
• Develop, revise and recommend policy and procedures related to employment and personnel.
• Provide timely and accurate guidance to other staff in the HR department
• Provide accurate and timely information to staff regarding HR and benefit questions
• Maintain confidentiality in all matters
• Available to work evenings and weekends as required
• Perform other duties assigned by Executive Director/CEO

EDUCATION AND EXPERIENCE

• Master’s degree in human resources, leadership, or related field
• Experience in human resources
• Minimum of five years’ experience in talent acquisition and/or performance management
• Proficient in Microsoft Office
• Certifications: PHR / SPHR or HRCP

KNOWLEDGE, SKILLS AND COMPETENCIES

Demonstrated knowledge of labor relations, employee relations, benefits administration, compensation administration and employment law compliance.

Competencies: Interpersonal Communication, Persuasion and Influence, Written Communication,

Verbal Communication, conflict resolution, Organization, Priority Setting, Multi-tasking.

Please submit a cover letter, resume and two letters of recommendation to Dr. Timothy Purnell at [email protected] by December 1, 2024.

Issued:            May 2021

Revised:          November 2024