NEW JERSEY SCHOOL BOARDS ASSOCIATION
“Our mission is the advancement of public education in New Jersey”
JOB TITLE: Administrative Assistant, Sales and Sponsorships
TERMS: Full-time
MINIMUM SALARY: $55,000
EMPLOYMENT STATUS: Non-Exempt
REPORT TO: Associate Director, Exhibitions and Cooperatives
ABOUT THE ROLE
Provide administrative support for sales, sponsorships, strategic initiatives, and NJSBA’s cooperative pricing system. This role will serve as a key supporter of continuous process improvement, including identifying and developing external sales opportunities, and providing exceptional service for NJSBA internal and external stakeholders.
RESPONSIBILITIES
Sales and Sponsorship Support
- Support non-dues revenue, including NJSBA’s Partners in Education program, year-round sponsorship opportunities, the Cooperative Pricing System, and NJSBA’s annual conference, Workshop, and the Connection Department’s one-day programs.
- Proactively manage new leads for the Connection Department to support events, NJSBA’s annual conference, program sponsorships, and select membership programs.
- Support the Connection Department, including managing invoices, maintaining spreadsheets, and managing leads, contacts, and reports.
- Organize meetings with internal and external participants.
- Migrate sales data into NJSBA’s CRM.
Cooperative Pricing System (CPS)
- Respond to membership requests for information and to join the NJSBA’s CPS.
- Provide required documentation to members and municipalities to join the CPS.
- Submit and track completed agreements for signature through NJSBA’s internal process.
- Work with external partner to ensure all executed agreements are filed with the state.
- Maintain updated records of the CPS membership participation and usage.
- Respond to vendors request for copies of open Requests for Proposals (RFP).
- Track all contracts under the NJSBA Procurement number and inform the CPS supervisor of all contracts that are set to expire or are up for an extension.
- Maintain all supporting documentation for contracted vendors.
- Work with the NJSBA Webmaster to ensure all information and documentation is posted correctly on the NJSBA website, including all supporting documentation for each contract.
SKILLS, EDUCATION AND EXPERIENCE
- High school diploma or higher.
- Proven experience in providing administrative support.
- Ability to manage schedules, prioritize tasks, and maintain organized records.
- Excellent written and verbal communication skills for interacting with internal and external stakeholders.
- Ability to handle clerical tasks with superior accuracy, including data entry, file organization, and report generation.
- Accuracy in processing orders, invoices, and other sales-related documents.
- Ability to manage multiple tasks, meet deadlines, and prioritize.
- Ability to handle calls, emails, and other correspondence professionally.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with Customer Relationship Management (CRM) platforms.
- Experience with supporting programs and new initiatives.
- Experience working with virtual platforms like Zoom, Teams, Swoogo, Google Meet, etc.
- Ability to serve in a confidential capacity.
COMPETENCIES
- Highly organized
- Self-motivated
- Thrive in a team environment
- Strong communicator
NJSBA OFFERS:
- Health
- Dental
- PERS Pension
- Short and Long-Term Disability
- Flexible Spending Account
Interested candidates should submit a cover letter and resume to jobs@njsba.org by April 9. 2025.
Issued: May 2021
Revised: March 2025